Self-Query the Data Banks
A self-query is a request by a practitioner, provider, or supplier
for information about himself, herself, or their organization contained
in the NPDB and the HIPDB. Practitioners, providers, and suppliers
may self-query at any time. All self-query applications must be
submitted through the on-line Self-Query
Service.
Submitting a Self-Query
Subjects complete and transmit their self-queries through the secure
on-line Self-Query Service. See helpful hints
for submitting a self-query for more information on how to successfully
submit a self-query application. A formatted copy of the self-query
is generated immediately after electronic transmission. To complete
the self-query process, print the formatted copy, sign and date
it in the presence of a notary public, and mail the notarized self-query
to the address specified. A self-query is not officially submitted
until a signed and notarized paper copy is received by the Data Banks.
All self-queries must be notarized, and all fields in the notarization
section must be completed. Any self-query received without notarization
or with an incomplete notarization is rejected.
Since the NPDB-HIPDB does not accept stamped, photocopied, or faxed
signatures, self-queries cannot be accepted via facsimile (fax)
machines. Self-queriers may reduce transit time by submitting self-queries
via U.S. Postal Service overnight mail, or by returning the form
through another overnight delivery carrier to the following street
address: NPDB-HIPDB, 4094 Majestic Lane, PMB-332, Fairfax, Virginia
22033.
Self-Query Fees
The fee for self-query requests is $8.00
for each Data Bank, for a total of $16.00. The fee must be paid
for by credit card (VISA, MasterCard, Discover, or American Express).
Personal checks and cash are not accepted. Credit card information
may be provided either on-line or written on the formatted
copy that is printed for notarization. The credit card will not
be charged until the NPDB-HIPDB receives and processes
the notarized self-query. A notarized self-query
lacking credit card information will be rejected.
All self-query requests are automatically sent to both the NPDB
and the HIPDB, with the exception of organization self-queries.
Organization self-queries are sent only to the HIPDB.
Self-Query Responses
A self-querier will receive either a notification that no information
exists in the Data Banks, or a copy of all report information on
the subject submitted by eligible reporting entities. Self-query
responses are mailed only via U.S. Postal Service First-Class Mail
to the self-querier’s address (home or work). Please note
that responses will not be faxed or express mailed to self-queriers.
Please do not send prepaid or self-addressed envelopes to the Data Banks. In compliance with the Privacy
Act of 1974, the results of an individual self-query are sent
only to the practitioner's home or work address as certified on
the self-query form.
Self-Query Status
The on-line Self-Query Service allows subjects to check the status
of a self-query immediately after it is transmitted. A Data Bank
Control Number (DCN) displays at the top of the formatted copy that
self-queriers print for notarization and final submission to track
the status of the self-query.
For more details on self-querying, see the Fact
Sheet on Self-Querying  and The Practitioner's Guide to the Data Banks .
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